OUR RULES
By requesting the registration of your child to this service, you commit yourself to become a member of the APEEE and therefore to pay the annual fee of the APEEE. The fee is 60 € per family.
In accordance with the statutes of the APEEE, any failure to pay the APEEE fee will result in the cancellation of orders placed with the various services.
By placing an order with us, you are deemed to have accepted our rules and the asbl's general terms and conditions.
As stated in our general conditions, the management of the ASBL and/or the Board of Directors reserves the right to temporarily exclude any member/parent whose conduct is inappropriate towards the staff of the ASBL and/or any member of the management committees and/or the Board of Directors and/or the staff of the service provider.
Physical, verbal or written violence (threats, insults, defamation, humiliation, etc.) may be punished by exclusion from services. Such exclusion will be decided by the Board of Directors and may be revoked if the member/parent concerned shows clear signs of improvement in his/her conduct.
OUR ACTIVITIES
Our programs offer a wide range of activities designed to help children blossom in a fun environment, develop their creativity, acquire new skills or discover new interests.
We offer sports, art, music and cultural activities.
THEATRE:
Knowledge of written and spoken French or English is essential to take part in the French or English theatre workshops. Any pupil not meeting this requirement may be refused enrolment in this activity by decision of the Périscolaire office.
If a parent wishes to propose a new activity, they must send their request to the extracurricular office by e-mail to periscolaire.berkendael@apeee-bxl1-services.be by April 30 at the latest.
This request must present the nature of the activity, its objectives and the applicant's expectations. If an activity leader is involved in the proposal, he/she must provide his/her CV, a description of the activity and, if possible, share his/her experience of the activity in question.
The criteria for selecting activities (set in consultation with members of the management committee) are :
Attractiveness of the activity
Relevance of the proposed activities to existing programs and age groups
The possibility of maintaining existing activities for which there is significant demand
Willingness to set up activities that have been a great success at other facilities?
The availability of suitable premises or facilities on or off school premises
The availability of instructors / leaders and their requirements / needs for setting up their activity
Budgetary constraints: each activity must register a minimum number of participants to reach financial equilibrium. This threshold is set each year by the extracurricular service, depending on the nature and cost of the activity, as well as its viability.
In all circumstances, the final decision rests with the extracurricular service, based on all the above criteria and the experience acquired by team members in the field.
In addition, the aextracurricular service will decide whether or not to maintain each activity in the program, depending on the number of pupils enrolled during the September registration period, or after a maximum of 2 weeks following the start of the activities.
We remind you that the activities are designed to satisfy as many children as possible and cannot be organized for individual requests.
DO YOU WISH TO PROPOSE A NEW ACTIVITY ?
If a parent wishes to propose a new activity that responds to a collective demand (rather than an individual request), please follow the procedure below:
Send an email to periscolaire.berkendael@apeee-bxl1-services.be before April 30.
Specify the nature of the activity, its objectives, and the expectations of the requester.
Provide the names, surnames, and class details of at least 8 children in the same age group who are interested in the activity, as well as the email addresses of the parents concerned, as all requests must be collective.
Provide the contact details of an instructor, facilitator, or teacher who could lead the activity.
If an instructor is involved, they must provide their CV, a detailed description of the proposed activity, and, if possible, information about their experience related to the activity.
The request will be reviewed by June 30 at the latest, based on the following criteria:
- The attractiveness of the activity
- The relevance of including it within the existing programme
- The availability of a suitable room or facility
- Our ability to find an instructor or teacher (if necessary)
- Budgetary constraints if the activity requires significant investment
Under all circumstances, the final decision rests with the extracurricular activities service, which will take into account all of the above criteria as well as the practical experience of the team members.
If the request is approved, the activity will be published in the programme in September, subject to confirmation by the school that suitable facilities are available.
After registration closes, the extracurricular activities service will decide whether each activity will be maintained or cancelled, depending on the number of registrations received, within a maximum period of two weeks after the activities begin.
REGISTRATION AND STRUCTURE OF GROUPS
Registration for all activities are done online.
Each year, registration is done during the month of september. The exact dates will be sent by email and will also be available on our website.
Groups are made up of a minimum and a maximum number of pupils, at the discretion of the organisers. For pedagogical reasons, we do not group children of more than 3 levels together in the same activity (e.g. P3 to P5) as the children have neither the same skills nor the same aptitudes and this would be detrimental to the quality of the work carried out by our activity leaders.
The general rule for the maximum number of students :
12 for cultural activities
16 for sports activities
Between 6 and 16 for music activities
10 for nursery activities
Places are assigned randomly by an algorithm. We recommend that you enroll your child only in activities for which they are motivated.
Depending on the possibilities, an activity will be duplicated; children and parents will be informed.
THEATER
A good knowledge of the language in which the activity is conducted is essential for taking part in the drama workshops.. A student may be refused registration for this activity if this condition is not met.
COMMUNICATION OF ADMITTANCE
Parents will receive an email confirming the admittance of their child to a chosen activity.
The teachers in primary school will receive a list of names of the children enrolled in after school activities and the particular activity into which they have been admitted.
CHANGE - CANCELLATION - REFUND
CHANGES
Any changes to the choice of activities for which enrolment is requested will be accepted without extra cost before the actual start of the activities. Once activities have started a request for change of activity will only be accepted at the cost of 10 €. A supplement may be charged if the fee for the new activity is higher than the one initially selected; if it is lower, no refund will be given.
CANCELLATION
before the start of activities without costs.
during the first 2 sessions of participation in an activity: cancellation will be charged 40 € if the information is communicated, at the latest, in 3 days after the 2nd session. Beyond this period, the full fee will be due unless motivated by a medical certificate. In this cas, you will be charge for the number of sessions already followed.
In the event of force majeure leading to the cessation or suspension of one or more of our association's services, the APEEE Services will not be obliged to reimburse the full amount of the fees/subscriptions and will reimburse on a pro rata basis the activities not provided once the fixed charges have been deducted at the end of the school year. The reimbursement will therefore not be up to 100%.
PAYMENT
Payment for the activity into which the child has been admitted is due 2 weeks after the enrolment has been confirmed.
In case the payment of the activity fee is still not received after 2 reminders, administration costs of 15 € will be added to the fee and the extracurricular office reserves the right to cancel the pupil's registration and to offer the place to another student on the waiting list.
In the event of non-payment of a subscription for one of the services, the account of the family concerned will be blocked from the week preceding the renewal of the transport orders (generally the first week of June). The account will remain blocked and parents will not be able to register their children for the following school year until they have settled their payments.
APPOINTMENT AND MEETING POINT
The classes may also be organized based on the pupils’ level of previous knowledge, splitting beginners and advanced level for a particular activity (e.g. languages).
For activities starting at 15:00 : Teachers bring the children to a designated pick-up point, where they are picked up by the extracurricular teachers. The extracurricular Coordinators and teachers are not responsible for children who have been mistakenly sent to the garderie OIB or put on the bus. Parents are required to inform teachers of their children's extra-curricular activities via the Agenda and badges.
After the end of the activity, the extracurricular teachers accompany the children to the garderie OIB or to the pick-up point.
For activities starting at 16:00 : the extracurricular team gather the children from the OIB , with the help of the coordinators if necessary, and at the end of the class, bring them back to the OIB or to the meeting point.
Extracurricular coordinators work closely with the teachers and staff of the OIB to ensure the smooth transfer of the children.
CHILDREN'S ABSENCE FROM ACTIVITIES
The animator in charge are not responsible for pupils' absences.
Whenever possible, parents will be notified of their children's repeated absences from activities, as well as any difficulties caused by their behavior, in which case exclusion is possible (without refund).
On the other hand, parents are invited to contact the extracurricular office if they notice that their child is not attending the activity or is having difficulty. Early intervention can often overcome minor obstacles.
We hope that these details will help parents and children to better understand how Cesame works and to maintain a harmonious relationship.
CHILDREN WITH SPECIAL NEEDS
Does your child have specific needs or require assistance?
We invite you to contact our service before completing their registration, so that we can ensure your child will be properly cared for and that the chosen activity is suited to their needs.
If a child causes difficulties in an activity due to their behavior or jeopardizes the safety of other students, the Césame office will contact the parents to inform them of the situation. If the issue persists, the child may be refused access to the activity, with no possibility of a refund for the membership fee.
We hope that this information will help parents and children better understand the functioning of Césame and maintain a harmonious relationship with our service.
RULES RELATED TO MOBILE PHONES
All the services of the APEEE Services comply with the school's policy on personal mobile phones at EEB1.